Newsletters – Turn “Cold-Calling” into “Warm-Calling”
One of the most cost effective ways to market and promote your company is a newsletter. (Videos are becoming increasingly important too, but that’s another blog posting.) Newsletters today, however, are different than they were, say about 10 years or so ago. “Back in the day,” as they say, newsletters were “printed documents” of varying sizes that were mailed via the U.S. Post office, when stamps were 22 cents or thereabouts. Yes, traditional newsletters still make sense, but for the most part, those printing, folding, stamping and postal mailing days are long gone. The “game changer” – for life, and pretty much everything else on the planet – the Internet. While “hard copy” newsletters still have tremendous merit, there are various ways to produce a newsletter for internet distribution as well. Let’s talk first just a little bit about the “value” of the newsletter, conceptually speaking as an important sales, marketing and promotional tool for your company.
The Right Reason to Contact Your Customers and Prospects
In sales, it’s always best to find the right reason, (or, said another way, the right excuse) to contact and stay in touch with your prospects and customers. Let’s face it, a sales call is a sales call. Regardless of the product or service you offer, when you pick up the phone to call your prospect there are two goals you are striving to achieve – getting in the door for an appointment, or depending upon your product/service, being able to sell them directly over the phone. Here’s the problem though. How often do you really get a “live” person on the phone these days unless you already know that person? Not often. It can sometimes take weeks, months or even years to nurture a prospect and actually close a deal. The question is, what are you doing during this “sales courtship process” to advance your selling cycle? The answer: a Newsletter?
Your Newsletter is a Great Ice-Breaker
A newsletter is a great ice breaker. (Note: yes, there are numerous other things that you can and should be doing to stay in touch with your customers/prospects – whitepapers, videos, PowerPoint’s, podcasts, press releases, blog postings/updates, social media outreach, news articles stories written about you or your company, etc. – which by the way, can all be included in a newsletter and of course emailed to your prospect/customer). Most important however, a newsletter gives you an opportunity to promote and feature the good, new and interesting things that your company is doing.
By sending out a newsletter chock full of info about “new products and/or services,” the company’s involvement in various activities – business, civic and otherwise, including any ground-breaking news or significant achievements by either personnel or company successes, you are not “hard-selling” your prospect, you are “soft-selling them.” This approach tacitly demonstrates a) your company’s successes and b) what they are missing out by NOT using your product or service (YET). There is no “selling” pressure.
Seven Solid Reasons to Feature Your Client Successes in Your Newsletter
- People love to see their names and faces in print. (And today, this definitely even includes “the internet” – why do you think Facebook is so successful?)
- People love to see news stories about themselves or their company.
- Use the newsletter as a forum to feature clients that use your company’s product or service.
- Include a picture about them in an “article you write” about how your product or service helped to “improve or enhance a situation or circumstance” for that client.”
- Let your clients be your sales people, trumpet their success, let them spread the enthusiasm for “what you’ve done for them” and watch the phone ring.
- Newsletters have great shelf life – whether hard-copy or “forward to a friend”
they are frequently passed from one person to another and can be included along with your other sales and marketing materials.
- Flexible, adaptable, modifiable, and always customized, newsletters do more than carry your company message, they practically become a living and breathing sales person for you and your company.
Hard Copy Newsletter vs. Electronic Newsletters
There remains definite value in producing newsletters in hard copy. In this form it can “lay around” someone’s desk for days, weeks, sometimes months even. If well done you get the added-value of the “pass along” readership from the original recipient, who might say something like “Gee, (insert the name of your favorite person you’d be handing the newsletter to) why don’tcha take a look at this very (insert the adjective you’d like to use — cool, nice, informative, pithy, provocative, well written newsletter”). Naturally, anyone of these pass-along-remarks is a very good thing as someone is handing your newsletter to someone else.
Electronic Newsletters
Today’s newsletters however are now often produced in electronic versions using templates like the popular Constant Contact or Mail Chimp. The beauty of electronic newsletters, in addition to their cost-effectiveness compared to “hard copy is a number of extremely useful, informative and valuable features. Tops among these are:
ü how many people actually opened your email,
ü how many people actually read your email, and
ü the “forward to a friend” feature – (this “viral” component of these mailings is in fact the secret DNA of email marketing)
In addition to these useful metrics, the other single extremely valuable marketing aspect of an electronic newsletter is the “hyperlink” function. The ability to “send people” to another place – presumably on your own website that further demonstrates or reinforces a particular point, such as in a case study or some other interesting success story is very powerful. Any time you can provide additional support in the way of case studies, or examples, etc., significantly enhances credibility.
The Best of Both Worlds – “Leverage Marketing”
The only thing better than one newsletter is two newsletters, especially using the same exact content. This marketing technique employs the concept of “leverage marketing” which is the practice of creating marketing materials that can be used in various ways for myriad purposes. In the example provided here ( NewsLetters_BlogPost_Artwork ) the content of these newsletters, as in the case of Eurorient, was used for both “traditional U.S. postal mail” as well as electronically as a PDF. The newsletter for WestPark Capital was produced using Constant Contact as an electronic mailer that contained numerous links to other stories and articles pertinent to the company and its activities in the marketplace at that time. And, as far as “old school” goes, the final newsletter, “The Lorraine Report” was produced as a postal mailer and then doubled as an electronic PDF document. Used with great success, you’ll notice that in “The Lorraine Report” newsletter/mailer a “response” form was included, employing “direct response techniques” utilizing a “premium” as part of the offer to increase prospect response.
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Going Back to the Well
Circling back to the concept of “leverage marketing” – ALL of the content created in each of these newsletters was prior produced marketing material by The Bamboo Agency that was recycled on a timely basis to prospects and customers. Don’t let earlier produced marketing materials go by the wayside; there are ample opportunities to find ways to repurpose your creative efforts. Newsletters powerfully deliver the message you need for the impact you want. Whether it’s on the desk, in the hands, or on the computer screen of your prospects and customers, your newsletter is sure to help you be exactly where you need to be – at the fingertips or on the mind of your prospects and customers.
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PS: Oh, and by the way, feel free to send this blog post to a co-worker (maybe even someone in marketing) — or simply “Like It’ and “Forward to a Friend” — either works.